FresnoStateNews.com...All Fresno State News All The Time

Click the FresnoStateNews logo to return to the home page

University Communications -- 5241 N. Maple -- Fresno, CA 93740-8027 -- (559) 278-2795

 Featured:  Faculty Who Energize Fresno State

 

  Save Mart Center - Search

 Maps:  Heading to a campus event? -- Use our online maps

FOR IMMEDIATE RELEASE
April 12, 2004
Contact: Mark Aydelotte
(559) 278-2795

Click for budget action fact sheet

Click for: News Story

Click for: University Budget Committee Memo

Click for: Info on Voluntary Programs to Avoid Layoffs

 

 

 

Statement on 2004-05 Budget

John D. Welty

April 22, 2004

 

In January, 2004 I indicated to the University community that the Governor's proposed budget for 2004-05 would result in a base budget reduction for Fresno State of $11 million and an enrollment reduction of 900 FTE's.  At that time, I indicated that all colleges/schools and divisions were being asked to prepare budget plans which assumed that each area would have to reduce their budget by 7.5 percent.  Those plans were due on February 27, 2004. I also provided a list of principles which should be followed in preparing the plans (Appendix A).  In addition, we convened a budget summit on February 12 which involved leadership from the students, faculty, staff and administration.  Results of that summit were shared with Vice-Presidents and Deans as they prepared their plans for submission.

Upon receipt of the plans I submitted them to the University Budget Committee for their review and comment.  I asked that this review be completed by March 26, 2004. On March 26 I received a draft of the committee's work for my review.  This was followed by the complete report which is available at www.FresnoStateNews.com.  In addition, I continued to consult with the Provost and Vice-Presidents during the past few weeks.  Many people have spent long hours considering alternatives and reviewing options.  We can be very proud of the process which has been followed to lead us to the decisions which are announced today.  I have substantially adopted the recommendations which have come to me from the Provost, Vice-Presidents and the University Budget Committee (Appendix B).

Since the Governor's budget was issued in January, there have been a series of refinements in the budget figures from the Office of the Chancellor which indicated that our reductions would be somewhat less than the $11 million.  However, last week we  received word that we are likely to be asked to absorb an additional reduction as high as three percent in the May Revise.  Therefore, I have made decisions on our 2004-05 budget based upon the original $11 million reduction.

Based upon my review the following actions are being taken in an effort to balance our budget for 2004-05:

1.    REDUCTION OF MPP AND STAFF POSITIONS:  Forty-two positions that are currently vacant (7 MPP and 35 staff positions) will be eliminated.  This is in addition to the ten MPP positions reduced last July.  An additional nineteen positions (4 MPP and 15 staff) will be held open.  As we approached these reductions we have attempted to minimize the need for lay-offs by re-assigning people where possible.  Nevertheless, we will have to lay-off four people (1 MPP and 3 Unit 9 employees).  The people affected by lay-off have been notified.

The university does make available voluntary actions which might be used to mitigate the need for lay-off. Tomorrow I will issue a call to CSEA employees for voluntary time reductions which might help avoid layoffs. We will continue our position freeze in which every vacant position will be reviewed to determine the need to fill the position.

2.    REDUCTION OF ENROLLMENT:  As indicated above, we will reduce our enrollment by 900 FTE.  This action will reduce the need for faculty positions.  In addition, steps have been taken to reduce low enrollment courses, increase class size in some cases and dramatically reduce assigned time for faculty.  As a result of these actions, one hundred and twenty-nine part-time lecturers, twelve full-time lecturers, and three FERP faculty will not be rehired.  Additionally, fourteen faculty have been granted a reduced time base.

While we will offer approximately two hundred fewer classes next year, I believe we will be able to meet our commitment to provide classes to those students who have been admitted and are enrolled. Every effort will be made to meet that commitment to our students.

3.    CONSOLIDATION AND SUSPENSION OF PROGRAMS, OPTIONS AND FUNCTIONS:  Several suggestions have been made from colleges/schools, the budget summit and the University Budget Committee that involve consolidation of administrative activities and/or some departments.  In addition, some suggestions have emerged to suspend academic programs or options in areas where either enrollments are low or where we are unable to provide adequate courses for the program.  Consolidation and suspension of programs have been recommended by several colleges and schools.  I have approved a number of these actions which are detailed in subsequent pages.  This strategy has been adopted in a significant way in the Craig School of Business, the College of Engineering and Computer Sciences, the College of Health and Human Services and to lesser degrees in the College of Social Sciences and College of Agricultural Sciences and Technology.

I believe these changes provide the opportunity for us to strengthen the areas which are impacted.  It is very important that we focus our resources more directly as we deal with these budget reductions.

4.    ADDITIONAL ACTIONS TO BE CONSIDERED:  There are a number of additional actions which have been suggested at the budget summit or by the University Budget Committee.  Unfortunately, there was not adequate time to carefully consider these options.  Many of the suggestions appear to have merit and are worthy of careful consideration.  Below please find the additional issues which shall be considered and acted upon in the coming months:

  • Organizational Structure of Colleges/Schools. A number of faculty, staff, and administrators have raised the question of administrative consolidation of colleges. We should consider moving toward fewer colleges, with a possible implementation date of July 1, 2005. There are currently a number of variations and configurations being suggested or advocated. At this point, no one model is recommended over another.  However, there are several observations that can be made:

  • A primary consideration should be whether reducing the number of colleges/schools to five, six or seven colleges/schools would improve our organizational structure. Colleges and schools are administrative structures that facilitate the work of departments and programs. A number of possible combinations could be workable. A number of major campuses, many larger than us, have fewer schools or colleges.

  • “Losses of identity” can be mitigated through such things as name changes, discipline listings on stationary, proto schools, etc.

  • Some savings may not be large, but there are nonetheless identifiable cost savings as well as hidden savings to other operations. As examples, savings of time and effort (and sometimes direct cost) to other operations would occur if other offices were handling work from five, six or seven colleges, rather than from eight.

  • There may also be curricular benefits from such reorganization, such as interdisciplinary ventures being easier to launch.  Also, some course duplications may be easier to identify and remedy.

  • Summer and Fall 2004 should be used to identify new structures and to ensure that proposed changes are an improvement. A process to assess the prospect of reducing schools and colleges will culminate by January 28, 2005, so that implementation could occur beginning July 1, 2005, if necessary. That process will include formation of a committee or task force, in consultation with the Academic Senate, drawn primarily from Academic Affairs, that includes representatives from the Provost’s Management Team, deans, chairs, faculty,

  • Departmental Structures. Whereas the campus should be able to function well with fewer college/school administrative units, the campus culture is such that we have developed over 50 department and program administrative units. Several colleges have begun to share administrative and support functions, but others have not yet moved in this direction.

      It may be beneficial to continue reducing the number of departments on the campus. Like colleges and schools, there are both identifiable costs (personnel needed, assigned time for chairs, chair stipends, etc.) and hidden costs (e.g., the number of chairs and support staff involved with scheduling, with financials, with personnel matters, etc.) by maintaining so many departments.

      Provost Echeverria will work with the Deans and the Academic Senate leadership to address these issues.  Decisions should be reached by January 28, 2005.

  • Instructional Technology and the Academic Innovation Center. As part of an administrative review, the Provost has asked that careful consideration be given to the organizational structure of AIC. That review will be concluded before the end of the spring 2004 term and some changes are anticipated for 2004-05. One possible change might be the reorganization of AIC and CETL into a Professional Development and Academic Instructional Support unit.

  • Institutional Research. It is anticipated there will continue to be expanded responsibilities for, and expectations of, the Office of Institutional Research and Assessment over the next few years. There has been increased demand for system reports, largely from Institutional Research (IR), in recent years. IR must now provide faculty class evaluation services. Additionally, the anticipated retirement of our current director in 2005, the expansion of services required of IR as outlined in the new Academic Review Program, the increased need for enrollment management data, increased requests from the university in general, and the increased focus on student outcome assessments, will continue to increase demands on this office. I have asked Provost Echeverria to submit a recommendation to address these needs by August 1, 2004.

  • Graduate Programs:  A review needs to be undertaken to determine if we can administer graduate admissions and programs in a more effective and efficient manner.  Consideration needs to be given to all of our processes to determine if costs can be reduced and services improved.  I have asked Provost Echeverria to consult with the appropriate groups and provide recommendations to me by October 1, 2004.

  • Organizational Structure of Academic Personnel Services, Human Resources, Payroll and Benefits:  Given advances in technology, there may be considerable improvements that could be made in processes and procedures as well as services to our employees.  These changes could also result in cost savings.  I am asking Provost Jeronima Echeverria and Vice-President Cynthia Teniente-Matson to appoint the appropriate staff to consider how some or all functions in these areas could be merged in order to improve service.  Their recommendations to me are due on November 1, 2004.

  • Organization for Information Technology Services:  In the fall of 2001, we undertook a review of our information technology organization and services.  We will undertake a review and evaluation of those changes in the fall 2004 to determine if the changes are achieving desired outcomes and if any other changes need to be made.  This review is consistent with a recommendation made by the WASC review team in their fall, 2003 visit to the campus.

  • Remediation:   With a goal of focusing our resources for instruction of college-ready students, we need to develop a two-three year plan to reduce remediation in the freshman class. The Provost will appoint a committee charged with developing such a plan. This committee will be drawn primarily from Academic Affairs, including faculty from English and Mathematics, as well as representation from the Enrollment Management Committee, Admissions, and Advising Services.

The above actions are difficult and very painful. I believe we must act now to assure that there is adequate time to implement these changes and to give careful consideration to other possible actions.  Obviously, we cannot be certain that we will not face further budget reductions for 2004-05.  It is my hope that these actions I am announcing today will be sufficient.

As we look toward next year, it is important that we continue to take steps to achieve our goals outlined in the Plan for Excellence II:  2001-2006.  We will continue planning for our comprehensive campaign and hiring of staff to conduct the campaign.  No general fund money will be used to support this effort. 

We will continue to recruit tenure track faculty to fill critical positions.  Our commitments to instructional technology will continue, including the leasing of laptops and creating Smart Classrooms.

Construction will continue on our Science II Project.  We will begin construction on our technology infrastructure project this summer and planning will commence for our new library.

We will also continue our efforts to improve student success.  Our retention efforts as recommended in the Task Force on Student Success will continue to be implemented. Finally, we will give priority to campus safety and the other principles which I outlined in January, 2004.

I deeply appreciate the time devoted by committees in the schools/colleges and divisions in addition to the University Budget Committee.  I believe that our consultation has resulted in actions that will minimize to the degree possible disruption to the University community and allow us to continue to move forward toward achieving the Plan for Excellence II--although at a slower pace.


Appendix A

Principles for Budget Plans

January 2004

  1. Priority should be given to making courses available for students who have been admitted in order to ensure a timely completion of their degrees.

  1. Consider the possibility of consolidating or restructuring departments, programs or offices which would allow for the reduction of administrative costs and other overhead and reduce duplication of services or programs.

  1. Examine processes and procedures which could be eliminated, suspended or performed in a different way which would contribute to cost savings.

  1. Increase and identify new opportunities for revenue where possible and eliminate subsidies provided to some services and programs.

  1. Where steps have been taken to provide support for grant and contract growth, seek to minimize the level of reduction or propose an alternative approach to maintaining progress which has been made.

  1. Maintain essential services at an adequate level and reduce or eliminate non-essential services.

  1. Propose reductions consistent with the priorities which are identified in the University's Plan for Excellence.

  1. Give consideration to expenditures which can be delayed or deferred for a period of time.

  1. Do not compromise the safety and health of the campus community and its members and seek to address the welfare of our students and employees during a very difficult time.


Appendix B

Budget actions by Division, School and College

Office of the President

The target for reductions in this area was $77,000.  Actions have been taken to eliminate the position of internal auditor and a staff position in the budget office.  These changes result in a savings of $133,000.  

Academic Affairs

Centrally Allocated Academic Affairs Funds
Since the first mid-year payback in 2001-02, there have been very purposeful efforts to reduce centrally allocated Academic Affairs expenditures to shield reductions to instruction to the extent possible. From 1999-00 through 2001-02, the percentage of Academic Affairs funds allocated directly to the schools and colleges averaged 68.9%. As reductions occurred the last three years, additional centrally allocated dollars were reduced each year so the percentage of allocation going directly into the colleges increased to 74.1% in 2002-03 and 75.5% in 2003-04. Based on the current planning, it is expected that about 76% of Academic Affairs’ allocation will go directly into the colleges in 2004-05. But, after three years of central reductions first, the substantial nature of the new reductions means that most of these reductions will occur in the colleges for the first time.

The budget iterations distributed to the colleges totaled just over $5.1 million. When all colleges met their reductions, almost $500,000 in centrally allocated funds still needed to be identified to total the $5.6 million reduction in Academic Affairs.

These 2004-05 central reductions include the following. Two staff positions will be reduced in the Provost’s area. Both positions are being eliminated:  one is currently vacant and there will be reassignment into a vacant position with the other.  The Provost’s Management Team is continuing to hold an MPP position open. There are reductions to the Library ($280,905), University Farm Lab ($85,623), and CATI ($56,658). The Solutions Center is being folded into the Lyles Center, at least for 2004-05. Admissions into the Smittcamp Honors College are being reduced from 75 to 50 students per year.

The University Lecture Series staff position is not being replaced, with duties assumed within current staff. Fewer events are anticipated in 2004-05. Academic Senate assigned time will be reduced from 51 to 36 WTU. Academic Affairs will not be paying for the annual fund beginning in 2004-05. A grant match for the Science and Math Education Center has ended and will not be re-funded. Funding for CETL is being reduced ($22,452).

Another area of central savings for 2004-05 is not augmenting two colleges that have had budget difficulties while trying to maintain their FTES. While not technically a permanent reduction, it is nonetheless a reduction that frees up the commitment of funds. Additionally, there are permanent reductions (ranging from approximately $3,000 to $20,000) in the following areas: University Grants and Research Office; Interprofessional Collaboration Certificate Program; Students for Community Service; Marching Band; University Art Galleries; Liberal Studies; distance learning stipends; and portable off-campus classroom space.

The central reductions in the preceding paragraphs (and others not listed here) will total just over $1.3 million. The reductions planned in the colleges are just over $5.1 million. These total about $6.4 million. In the current planning scenario, Academic Affairs is looking at over $5.6 million in reductions, without factoring in any additional health care costs that it will need to absorb.

At this time, the plan is to enact the proposed central and college reductions (totaling about $6.4 million) and to retain the balance centrally in Academic Affairs as a contingency reserve. The colleges’ plans generally presume no further reductions occurring when the 2004-05 budget is enacted this summer and (presently unknown) unfunded health care costs are not considered. Also, the college plans do not presume a 2004-05 mid-year payback, and most college plans are not predicated on additional and substantial reductions in 2005-06. Such a contingency reserve could be used to mediate the effects of any of these scenarios. The University Budget Committee has been apprised of this plan and concurs with this need to maintain some funds centrally for this purpose. If this reserve were not needed, monies from it could be put back into the colleges (or other centrally funded units such as the Library) if they were not needed for additional beginning-of-the-year or mid-year reductions.

Henry Madden Library

The Library is part of the central allocation noted in the preceding section. However, it is also noted separately here because it is a cornerstone of the university. The Library planned for a 7.5% reduction, or about $387,000. With its cooperation, the Library absorbed a relatively large reduction in 2003-04, so only 5% ($280,905) is being reduced in 2004-05. The intention is to avoid critical long-term effects to the extent possible. The Library has eliminated one management position, 1.5 positions subsequent to retirements, and one staff position. It has also not hired 1.0 FTEF position which remains unfilled. Material purchases have been reduced, along with operating budgets. At this time, changes in library hours are not anticipated.

Careful planning by the Library over several years, including not replacing positions when they have occurred, has allowed some carry forward to reduce the effects on the Library for 2004-05.

The Schools and Colleges

College of Agriculture and Technology Sciences

The college was asked to plan for a $450,000 reduction from its 2003-04 allocation. Areas approved in the college’s recommendation include: transferring 6 WTU into an outside unit of CAST; eliminating two unfilled positions; phasing out two FERP positions and not replacing them with other faculty; and substantially reducing operating budgets. The college will monitor the effects of the large reductions in operating budgets, which has been a potential concern. 

Two departments, Industrial Technology and Agricultural Economics, will share support staff beginning July 1, 2004 on an interim basis until more complete plans are developed. The college recommended moving these departments together into the IT Building for 2004-05, and reassessing future directions of Industrial Technology. Because there will be a new planning process for the number of colleges next year,  the two departments will continue in their present space for next year. Plans for the future of Industrial Technology and/or a new Agricultural Technology degree need to be developed by the end of fall, 2004. Members of the college, Industrial Technology Department, and advisory committees as appropriate, will be involved in these discussions. Suspending admissions into Industrial Technology for fall 2004 was also considered. However, given the additional planning that needs to occur, suspending admissions is not recommended at this time.

The college has a large number of departments in relation to its number of faculty, students, and majors. Serious consideration is needed for greater sharing of administrative and support resources.

College of Arts and Humanities

Arts and Humanities was asked to reduce its 2003-04 budget by $1 million. The college has purposefully developed reserve funds to carry them through several years of budget difficulties. The good news is that “more-dramatic” actions are not necessary at this time within the college. The college will teach fewer courses than last year because of the fewer number of students in the university, and because more than 60 sections previously taught by part-time faculty will be taught by new and existing tenured/tenure-track faculty. Additional FERPing and retirements are also expected, which will create savings as these positions are not replaced.

About $450,000 in reductions of temporary faculty will occur in 2004-05. Given these reductions, fewer classes, and the college’s carry forward, no additional actions are anticipated for next year. However, relying on carry forward (or “one time”) funds will be a problem in future years if budget conditions do not improve. Therefore, the college needs to further engage in careful budget planning and identification of new efficiencies that would further reduce permanent expenditures in upcoming years. This will be especially important if funding does not return quickly, or at all.

The remediation issue is important to Arts and Humanities, particularly with English. It will be very important for the university and college to develop appropriate plans for handling the remediation questions, as recommended earlier.

Craig School of Business

The Craig School of Business was asked to reduce its 2003-04 budget by $675,000. However, the effects on the school are greater because its budget had been augmented in the previous two years. Thus, the school needed to address a reduction approaching $1 million. The school has been complimented by the University Budget Committee for the inclusiveness of its planning efforts and the clarity of its plan.

The following actions advanced from the school will occur in 2004-05: class sizes will be higher; there will be fewer undergraduate lecture sections; low enrollment courses (generally 20 students or less) will not be offered; there will be fewer elective courses; temporary faculty positions (full- and part-time lecturers) will be virtually eliminated; and two FERP positions will be eliminated. Additionally, there will be more centralized school scheduling of large rooms and the university will help accommodate teaching space needs.

The college will share support services within five administrative areas. These are:

  • Accounting

  • Finance, International, Real Estate, Business Law, and Writing

  • Management, Entrepreneurship, and HR

  • MBA and MBAe programs

  • ISDS and Marketing

Additionally, reassigned time for chairs will be reduced and there will not be school-based reassigned time for research provided from state resources. Two low enrollment options will be suspended, and a third evaluated during the upcoming year. Staff in the dean’s office will be reduced and some student assistant support reduced.

One department will be asked to consider moving its curriculum from primarily 4-unit courses to primarily 3-unit courses, for implementation by 2005-06. The net effect will not be seen in budget savings (i.e., no large changes in total WTU distribution), but this would align better for future room scheduling needs across the university and for some faculty’s WTU distributions.

College of Engineering and Computer Science

The College of Engineering and Computer Science (CECS) was asked to reduce its permanent allocation by $320,000 from 2003-04. However, the college’s budget has been augmented for several years to maintain FTES. This augmentation will not occur in 2004-05, which meant a net reduction plan of greater than $500,000 for the college. The budget problems have occurred despite the college allocating limited funds for faculty development, laboratory maintenance, and operating costs. This was considered within the college’s planning, as it could not continue such limited levels of support to these important areas.

Admissions to the Industrial Engineering Program will remain suspended.  The suspension of the program may result in the layoff of three tenured faculty members in the future.  We are continuing to explore alternatives to layoff for these individuals.

There will be a sharing of chair and support services within two departmental units within the college. These are:

  • Mechanical, Civil Engineering, Geomatics, and Construction Management

  • Computer Science and Electrical & Computer Engineering 

Additional actions include discontinuing funding to support the MESA Schools Program and MESA Engineering Program.  Statewide, funding for the MESA Schools Program has been significantly reduced and it has been eliminated for the MESA Engineering Program.  Subsequently, college and central Academic Affairs funding is also discontinued beginning July 1, 2004 and any future funding would be from external sources. The college is not hiring a full time lecturer and is reducing assigned time for department chairs.

There have been a number of suggestions and opinions about approaching budget reductions within the college. Faculty response to the college’s plan has been disparate; there does not appear to be clear-cut consensus about certain recommendations. Given the fiscal challenges, the actions recommended by the college are necessary to avoid further difficulties in 2004-05 and beyond. One action that is particularly exciting is the development of a common undergraduate core. This common core will benefit students and the programs. The new curriculum will be submitted to the Provost this spring..

There have been suggestions to merge CECS into another college (Science and Mathematics is often identified as the receiving college, although some of CECS’s programs would fit well into other colleges). The Department of Computer Science requested a transfer to the College of Science and Mathematics on March 23, 2004. Full consultation on this has not yet occurred. Given the planning process to be undertaken, that all parties have not yet engaged in the conversation about relocation, and an uncertainty about whether funding would actually improve for Computer Science in another college, no moves are recommended at this time. Such an action will be considered as part of the review of the organization of colleges/schools.

Kremen School of Education and Human Development

The school was asked to plan for a $500,000 reduction from its 2003-04 allocation. The school also needed to plan for higher than this figure as changes it recommended were likely to drop the school’s FTES, subsequently affecting its 2004-05 allocation.

The school will not offer its state-support summer program (YRO) this summer. Rather, courses will be offered in Continuing and Global Education in summer 2004. The school is also developing a credential/program application fee. This will need review at various levels, including the Student Fee Committee.   If this fee is not enacted prior to 2004-05, the school will need to identify additional reductions.  Additional actions include: increasing BlackBoard use to save paper and copying costs, using additional electronic applications/communications (web rather than incurring printing and mail costs), reductions of assigned time, reducing clerical support by not filling vacancies, and reclassifying two courses that result in large WTU savings affecting part-time personnel costs. Education is also anticipating certain retirements that will assist their costs. Finally, the school has arranged reimbursements for expenses incurred in relation to CalState Teach, Continuing and Global Education, and the Internship Program.

There have been some questions about the proposed savings from BlackBoard use and electronic communications; specifically, will these changes result in the desired savings that are identifiable? Also, the YRO cost savings is probably not permanent. The school will also need to monitor the effects of changes that are occurring in teacher preparation, such as CSERT testing, that may have additional budgetary implications.

College of Health and Human Services

Health and Human Services was asked to reduce its 2003-04 allocation by $700,000 for 2004-05.  A partial listing of the college’s actions includes: suspending two undergraduate options (in Health Sciences and Recreation Administration); suspending graduate admissions in two options (in Health Science and Kinesiology); reducing assigned time and part-time faculty savings from modifying course schedules; and not replacing faculty members who will leave the college as their time in the FERP ends.

The college is reducing faculty and staff professional development support. It is also reducing several areas of college-wide central funds, such as the FTE enhancement fund, department accreditation fund, faculty recruitment support fund, assigned time from the dean, funds in support of developing grants and contracts, funds in support of technology and new equipment, and funds supporting faculty research. The college purposefully developed reserve funds to carry forward into 2004-05 in order to offset budgetary reductions.

College of Science and Mathematics

The College of Science and Mathematics was asked to reduce their allocation by $800,000 from 2003-04 levels. The college approached its task by giving individual departments specific reduction amounts, and having them respond to the specific reduction scenarios. The college also provided the departments and faculty with three possible approaches before making its recommendations. The consensus among faculty was the approach recommended to the Provost.

The recommendations from the college are supported, with the suggestion that the college reengages in discussion during 2004-05 about the nature of permanent reductions and how some of these are being mitigated by “one time” reductions and from the college’s purposefully developed carry forward funds. In effect, it is possible that either no new funds or ongoing reductions in future years would place the college in financial difficulties in future years.

The college is recommending a reduction of temporary instructional faculty and FERP positions due to: changing the mode of instruction of certain courses; changing some lab meetings to recitation; reducing some lab units (e.g., 6 hour to 3 hours) and eliminating some labs from other courses; reducing the number of sections of courses offered; reducing the frequency of some course offerings to once a year or, in some cases, to once every other year; and combining some lecture sections.

Additional actions include not replacing the retirements of certain faculty, staff and FERPs; eliminating one FERP position; eliminating some temporary faculty; reducing departmental faculty release time; not replacing certain clerical staff positions; eliminating one staff position in the Dean’s Office; reducing the number of student assistants in storerooms; reducing operating budgets in departments and the Dean’s Office; reducing the time base of the Associate Dean position to a .5 position; and reducing release-time given faculty in departments and by the college.

The remediation issue is important to the Department of Mathematics, the college, and the entire university. It will be important for the department, college, and the university to be involved in developing appropriate plans for handling the remediation questions, as recommended earlier.

College of Social Sciences

The College of Social Sciences was asked to develop a plan reducing its permanent allocation by $700,000. The school had received 15 formal proposals and a number of informal recommendations. These proposals and recommendations included administrative consolidation of departments/programs, mergers of departments/programs, suggestions to suspend faculty travel, reduce part-time and full time lecturers and staff, reduce office operating costs, suspend certain majors within the college, and reduce course offerings.

The college will be reducing its staff support, achieved in large part by not filling positions vacated by staff retirements or transfers to another college or school.  It will also be sharing support resources which moves administrative operations into five units, from its previous 10. These include shared resources in:

  • Anthropology, Economics, and Africana American Indian Studies;

  • Criminology;

  • History;

  • Political Science and Geography; and

  • Sociology, Chicano & Latino Studies, and Women Studies

Balancing faculty size and administrative support were key factors for the college in developing its recommendations on which units would be grouped together to share resources. It is a unique attempt to balance the number of full-time faculty with an appropriate number of support staff. There have been questions about the Social Sciences’ proposal among some faculty, specifically which units are sharing resources with others. The college has developed a novel approach and it needs to be given a chance to succeed.

The college has developed a reserve, and the use of carry forward funds will still be needed in 2004-05 and 2005-06. The college will need ongoing evaluation of using “one time” funds in light of permanent reductions. Social Sciences does need to look carefully at several low enrollment majors within its college.

Administrative Services

The business philosophy of Administrative Services has consistently been to provide services as efficiently as possible, which means that current staffing levels in most of our areas are lean compared to comparable institutions. During difficult budget times that necessitate reductions, it is challenging to make additional cuts without dramatic impact on services; however, Administrative Services management is focused on balancing the needs of new campus initiatives with existing demands. For example, Public Safety, Human Resources, Accounting Services, Facilities Management, and Technology Services are all areas impacted by campus growth, initiatives and externally driven projects.

In each respective area directors are reassessing business needs and aligning resources to meet campus goals and priorities. Every effort is being made to ensure the campus is safe and well-maintained. Additionally there is a concentrated focus to ensure technology initiatives maintain momentum.

Despite these efforts Administrative Services is facing one lay-off coupled with holding nine positions vacant and the elimination of seven vacant positions. The actions and impacts described below are to meet the VPA’s allocation of the 2004/05 budget reductions, currently estimated at approximately $1,600,000.

For 04/05 an interim strategy that uses one-time VPA reserves will augment funding in CIS, Campus Police, Human Resources and Facilities Management. It is expected that permanent funding will be identified during 04/05 through position attrition or new sources of revenue.

Financial Management

Financial Management’s budget reduction target for 04/05 is $186,000.  Permanent reductions are being made which include the elimination of vacant positions in financial aid accounting, and procurement.  The elimination of the vacant positions may impact service for emergency loan processing, long-term student collections and procurement processing.  One vacant position in cashiering will be left unfilled.  There are no staff layoffs at this time.

Additionally there will be an elimination of the contract that handles the ‘1098T’ vendor processing.  This work will be done in-house.  

Facilities Management

Facilities Management budget reduction target for 04/05 is $793,000.  Permanent reductions are being made which include the elimination of three temporary positions in plant operations. The elimination of the positions may impact service calls.  Two vacant administrative support positions will remain unfilled.  There are one-time fund sources within plant operations that mitigate the need for further staff reductions for 04/05.  However because these sources are one-time plant operations will be under further internal assessment to meet the campus priorities.

Public Safety

Public Safety’s budget reduction target for 04/05 is $147,000.  Permanent reductions are being made which include the layoff of one position. The elimination of the position should not impact service.  One vacant administrative analyst/specialist position will remain unfilled. 

Human Resources

Human Resources budget reduction target for 04/05 is $72,000.  A one-time strategy for 04/05 is to reallocate VPA reserve funds.   This effort will allow adequate time to address the preparatory work for the transition of Grants and Contracts and other Peoplesoft initiatives.  In 05/06 a portion of 3 positions will be reassigned to Grants and Contracts.

Campus Information System (CIS)  

The CIS budget reduction target for 04/05 is $137,000.  Permanent reductions are being made which include the elimination of one vacant technician position.  There are three vacant programmer/analyst positions which shall remain unfilled.  The department has also realized salary savings.  CIS has many critical projects that are currently under way; it is likely that vacant positions will need to be filled to maintain the project schedule for critical campus initiatives. 

Information Technology Services

The ITS budget reduction target for 04/05 is $224,000.  Permanent reductions are being made which include reducing the open hours at the help desk and the student assistant support.  These changes may impact service delivery.  The philosophy for the reduction of help desk hours from its current schedule of 7 days/week, 7am-10pm will be to reduce or eliminate service at the lowest demand times (to be identified).   Additionally one MPP position will remain unfilled.

In addition to these reductions, consolidations have been made where areas could improve efficiencies and savings.  Further steps will continue in this direction. The list below outlines those changes already made and those under review. 

Administrative Services departmental consolidations made in 2003-04

  • Merged functions previously in Public Safety and CIS – combined administrative support in KeyCard and Key Control

  • Merged leadership of Environmental Health & Safety, Risk Management, and Police Department

Administrative Services department consolidations under considerations in 2004-05

  • Benefits and Employment Services

  • Shipping/Receiving Warehouse and Plant Warehouse

  • Human Resources and Academic Personnel

  • CIS and ITS

  • VPA Office and Budget Office administrative support

Student Affairs

The Student Affairs Division will need to identify an additional $709,000 in reductions in 2004-05 to meet our budget target - bringing this to a total of $1,628,000 over the past 2 years. We have been engaged in budget reduction activities for over 3 years and have made many decisions during that time that are helping us to manage to this target. The reduction of $709,000 to our budget for next year will require that we eliminate 2 MPP positions and 4 staff positions. In addition, we will need to hold open 1 MPP position and 2 other staff positions. These actions will be felt within the Vice President's office, as well as our Advising, Career Services, Women's Resource Center and Learning Resource Center offices.  We will be shifting some of our counseling center costs to our health fee trust and we will be making significant reductions in our operating budget and in our student assistant budget - these will affect every department within the division. Additionally, we will need to carefully examine our ability to continue existing temporary positions and anticipate that we will have difficulty identifying funding for any future vacancies that occur. Overall, this reduction will require shifting of workloads and additional responsibilities for MPPs and other staff members. It will also result in increased time to accomplish routine tasks, could result in delays in providing some services and may have a negative affect on student satisfaction and unit morale; we will be working diligently to minimize these effects. In addition to these reductions, we will continue to investigate other consolidations and structural changes within our division that could yield future savings and efficiencies.

Advancement

Although focusing heavily on plans for the upcoming comprehensive campaign, University Advancement has reduced its state-supported personnel roster by six positions: four MPP’s and two staff. Three of the MPP positions are being eliminated, and include directors of development in the College of Science and Mathematics and the College of Social Sciences. The development workload for these two colleges is being assumed by two current directors of development in other colleges. The third MPP position being eliminated is the director of legislative relations. The fourth MPP position is the Associate Director of Development Craig School of Business, and that position is being transferred to the non-state budget for the comprehensive campaign.

The two staff positions are being transferred to the non-state budget for the comprehensive campaign. They include the Program Coordinator for Ag One for the College of Agricultural Sciences and Technology, and the Analyst Programmer in Data Information Services.

Athletics

The goal provided to athletics for reduction was $140,000.    Action has been taken to eliminate two positions and hold a third position vacant. The areas affected are in seat options sales and equipment. In addition, marketing offices will be relocated to the campus thus saving rental costs for space. These actions are in addition to the action taken this past year to reduce two sports (men's soccer and women's swimming).


EDITORS and NEWS/PUBLIC AFFAIRS DIRECTORS: Press releases can be downloaded at www.fresnostatenews.com. University Relations also provides releases for news media companies via e-mail. To be added to the distribution list, send your e-mail address to tomu@csufresno.edu.